STRATEGIC GOAL 3

Securing the Future – Finance and Facilities

 

 

 

 

Team Leaders - Todd Drafall, Assistant Superintendent for Business Operations; Dr. Kevin Russell, Superintendent

Securing the Future Objectives

1. The district shall oversee & ensure referendum resources with an eye on timely and efficient project completion in a high-quality manner to deliver a safe and secure learning environment.

2. The district shall continually plan to make sure resources are available to support district initiatives.

3. The district shall maintain balanced budgets by complying with existing Board policies and by creating and implementing a capital policy.

4. The district shall explore and review all possible sources of revenue and achieve savings through efficient and sustainable operations.

5. The district shall make sure all buildings are preserved in the long term through timely and appropriate investment to ensure safe buildings and proper and efficient utilization.

Objective 3.1: District 58 shall oversee and ensure referendum resources with an eye on timely and efficient project completion.

Action Plans

  • Action 3.1a: All referendum projects are completed on time and within budget
    • Secure Vestibules & Offices
    • Overhaul and/or add HVAC Systems to Modern Standards
    • Create 6-8 Grade Middle Schools via Additions
    • Years 1-8 Maintenance Projects
    • Bathrooms
    • Electrical
    • Plumbing
    • Fire Alarm Systems, Etc...

Implementation Plan for the 23-24 school year

  • The District shall meet weekly (every Thursday) with the construction team (architects, owner’s representatives, construction managers, and appropriate admin. team) to ensure an efficient project completion.
  • The Board of Education will be provided with regular weekly updates on the various projects via the weekly update.
  • The Board of Education will approve all bids, intergovernmental agreements, and other key documents as appropriate prior to work taking place.
  • The Superintendent, CSBO, and Director of Buildings and Grounds will be responsible for overseeing this objective and implementation plan.

 

Objective 3.2: District 58 shall continually plan to make sure resources are available to support district initiatives.

Action Plan

  • Action 3.2a: Review use of resources in an effective and efficient manner
  • Action 3.2b: Define Process
    • Prioritize resources and communicate with the community

    • Allocate resources to staff recruitment and retention

Implementation plan for 2023-2024 School Year

  • The District will use current enrollment, staffing levels, expenditure data and updated demographic studies to determine appropriate levels of resource allocation.
  • Effective use of grants
  • Revenue allocation
  • The Superintendent and Assistant Superintendents will be responsible for overseeing this objective and implementation plan.

 

Objective 3.3: District 58 shall maintain balanced budgets by complying with existing Board policies Action Plan

Action Plan
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  • Action 3.3a: Maintain an adequate fund balance to meet needs per Board Policy
  • Action 3.3b: Expenditure must be based on needs
  • Action 3.3c: Protect assets and limit the liabilities
  • Action 3.3d: Continue to balance state requirements, best practices, and community expectations.

Implementation plan for 2023-2024 School Year

  • The District will continue to maintain its monthly year-to-date (YTD) report submitted to the Board of Education and the Financial Advisory Committee (FAC) regarding revenue and expenditure compared to budget.
  • The District administration will review on a monthly and quarterly basis at a higher level of detail on an account basis to determine trending of expenditures to meet budget levels to maintain board policy (i.e. fund balance policy of 35%).
  • Adjustments will be made as needed to comply with the fund balance policy.
  • The five-year budget planning will make adjustments in accordance with the fund balance policy to maintain board policy.

 

Objective 3.4: District 58 shall create and implement a capital policy.

Action Plan

  • Action 3.4a: Explore the feasibility of a capital expense policy
  • Action 3.4b: How much money should be set aside for capital expenditures
  • Action 3.4c: Resource expenditure is based on needs
  • Action 3.4d: Use operating funds to bridge the gap between the referendum and the master master facility plan
  • process that reviews needs
    • A rolling master facility plan
    • Create a process that reviews needs
  • Action 3.4e: Protect assets and limit the liabilities
    • Make sure funds are set aside so future expenditures are not liabilitiesProtect assets and limit the liabilities
  • Action 3.4f: How do we update buildings within the framework? How do we fund the necessary improvements as they come up? How do we stay in line with that?
    • How do we fund the necessary improvements as they come up?
    • How do we stay in line with that?